For Recruitment Agencies

One System Your Entire Agency Runs On

ClustrOps replaces your separate CRM, ATS, and invoicing tools with one connected platform. Built for recruitment agencies with 2 to 10 people who need shared visibility, clear ownership, and a system that does not break down when the team grows.

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The Problem

The Problem With How Your Agency Runs Today

You built a team to handle more. But the tools never caught up, and now the chaos scales with you.

No One Knows What Anyone Else Did Yesterday

Your recruiter submitted profiles to a client this morning. You find out on a call this afternoon when the client asks why the same candidate came in twice. There is no shared system. There is no shared truth. There is just whoever spoke to whoever last.

Every Critical Detail Lives in Someone's Head

A recruiter handled a client for six months. They know the hiring manager's preferences, the rejected candidates, the follow-up timeline. None of it is written down anywhere useful. When that recruiter is out sick or leaves, the context walks out with them.

Billing Is Completely Disconnected from Placements

Three recruiters made placements last month. Two invoices went out on time. One got raised three weeks late because the placement slipped through in the handoff. Revenue is leaving your business not because you are not working, but because nothing is connecting the work to the billing.

One System for Your Entire Team

Your Agency's Shared Operating System

ClustrOps gives your whole agency a shared operating system. Every client, every job, every candidate, and every invoice lives in one place. Your team sees what they need to see. You see everything. And nothing falls through because ownership is always clear.

Sales CRM

Client Management Your Whole Team Can Use

Every client conversation, call outcome, and follow-up is logged in one place, attached to the right company record and visible to the right team members.
Set tasks per client with due dates and assigned owners. No one assumes someone else followed up. The system makes ownership explicit.
Store signed contracts and documents directly under each client record. Stop hunting through inboxes. Everything is where it should be.

So your team can walk into every client call fully prepared, and your clients never notice when one recruiter hands a relationship to another.

ATS — Hiring Pipeline

Candidate Sourcing Across Your Entire Team

Share candidate profiles via a secure expiry link valid for 24 or 48 hours. Your client opens the link, reviews every profile, and shortlists or rejects each candidate with one click. No login. No account creation. Feedback appears in ClustrOps the moment they respond.
Track every candidate across all open jobs. See at a glance what stage each one is at, who submitted them, and what the client said. No candidate falls off the radar because someone forgot to update a spreadsheet.
Schedule interviews without the back-and-forth. Propose slots, the candidate selects a time, and ClustrOps sends a meeting link and confirmation to the candidate, the interviewer, and the recruiter in one action.
Prefer email? Send profiles as attachments directly from ClustrOps — clean, professional communication without leaving the platform.

So your team can fill roles faster and you can see exactly where every mandate stands without asking anyone.

Invoicing

No Placement Goes Unbilled

The moment any recruiter on your team marks a candidate as hired, ClustrOps creates a draft invoice. Add total compensation, start date, and commission percentage. The fee calculates itself.
Every invoice moves through Draft, Sent, Viewed, Partially Paid, Paid, Overdue, and Disputed states. You always know what is outstanding across the entire agency, not just your own placements.
Automated payment reminders go out at intervals you set. Your receivables stay current. You stop chasing invoices that should have been followed up two weeks ago.

So every placement your team closes becomes an invoice the same day, with no chasing, no gaps, and no forgotten revenue.

Dashboard

The Briefing Your Agency Needs Every Morning

As the owner, your dashboard shows the entire team's pipeline. Every active client, every open job, every candidate in progress, and every outstanding invoice. One view. No digging. No asking.
Each recruiter on your team sees their own assigned work — their clients, their candidates, their invoices. The right level of visibility for each person, without cluttering their screen with data that is not theirs.

So you can start every day knowing what your agency is doing and what needs your attention, without asking anyone for a status update.

Built for Teams

Built for Teams. Not Just One Person.

The moment a second person joins your team, structure matters. Who owns this client? Who submitted this candidate? Who is responsible for following up? Without a system enforcing ownership, these questions get answered by whoever happens to notice.

  • — Flexible seats. Add or remove seats at any time. Billing adjusts automatically. No manual repricing. No contract renegotiation.
  • — Three defined roles. Admin sees and controls everything. Recruiter sees their assigned clients, jobs, and candidates. Viewer has read-only access for stakeholders who need visibility without the ability to make changes.
  • — Module-level permissions. A recruiter can access their own invoices without seeing your full agency financials. Access is specific, not all-or-nothing.
  • — Named ownership on everything. Every job, every client, and every invoice is assigned to a named team member. Ownership is never ambiguous.

This is what replaces the assumption that someone else is handling it.

Pricing

Agency Plan. Everything Your Team Needs. Nothing You Don't.

The pricing scales with your team size. A 3-person agency pays for 3 seats. As you grow, it grows with you. Built for a growing agency, not an enterprise budget.

Full access to all three modules: Sales CRM, ATS, and Invoicing. No feature caps, no add-ons.
User management included with role-based access and module-level permissions.
Unlimited clients, unlimited jobs, unlimited candidates, unlimited invoices.
Add or remove seats at any time. Billing adjusts accordingly.
No annual lock-in required. Pay monthly and cancel whenever you need to.
Import your existing spreadsheet data on day one. No rebuild from scratch.
No credit card needed to start. Try the full product before you commit.
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Why It Matters

The Visibility You Have Been Missing

As the agency owner, you should be able to see every client, every open job, every candidate in progress, and every outstanding invoice without asking a single person on your team. That is not a luxury. That is how a business runs.

What Agency Owners Say

Built for Agencies Like Yours

Testimonial from a recruitment agency owner (2–10 person team) on shared visibility and team coordination to be placed here post-launch.

Testimonial on invoicing workflow and revenue visibility across a multi-recruiter team to be placed here once collected post-launch.

Testimonial on role-based access and structured team operations to replace spreadsheets to be placed here once verified testimonials are available.

Every Day Without a Shared System Costs You

Missed follow-ups. Late invoices. Duplicate submissions. These are not one-off mistakes. They are what happens when a growing team runs on tools built for one person.

Get your team running in under an hour. Already have your data in spreadsheets? Import it on day one.

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